COVID-19 PREPAREDNESS & RESPONSE

EFFECTIVE: JUNE 1ST, 2020

SUMMARY

This document details Campus Den’s initiative in monitoring and ensuring the health and safety of its employees and customers. Pursuant with Governor Gretchen Whitmer’s Executive Order No. 2020-91, and under the guidance of OSHA 3990-03 2020, Campus Den puts forth the following.

REGULATORY COMMITMENTS

  1. Under Executive Order 2020-92 Section 1, and any order that follows it, Campus Den will:
    1. Make publicly available this Preparedness and Response Plan to its employees and customers via website, internal network (ADP), and by hard copy upon request.
    2. Designate one or more worksite supervisors to implement, monitor, and report on the COVID-19 control strategies developed and described within this document. The supervisor will remain on-site at all times when employees are present on site. An on-site employee may alternatively be designated as necessary to perform this supervisory role.
    3. Provide COVID-19 training to employees that covers, at a minimum:
      1. Workplace infection-control practices.
      2. The proper use of personal protective equipment (PPE).
      3. Steps the employee must take to notify the business or operation of any symptoms of COVID-19 or a suspected or confirmed diagnosis of COVID-19.
      4. How to report unsafe working conditions.
    4. Conduct a daily entry self-screening protocol for all employees, vendors, contractors, or customers (at a future appropriate date) entering the workplace, including, at a minimum, a questionnaire covering symptoms and suspected or confirmed exposure to people with possible COVID-19 infection.
    5. Keep everyone on the worksite premises at least six feet from one another to the maximum extent possible, employing the use of ground markings, signs, and physical barriers, as appropriate to the worksite.
    6. Provide non-medical grade face coverings to its employees, with a commitment to reserving supplies of N95 masks and surgical masks for health care professionals, first responders, and other critical workers. COVID-19 PREPAREDNESS AND RESPONSE | Rev.1:6/2020
    7. Require face coverings to be worn when employees cannot consistently maintain six feet of separation from other individuals in the workplace, and consider face shields when employees cannot consistently maintain three feet of separation from other individuals in the workplace.
    8. Increase facility cleaning and disinfection to limit exposure to COVID-19, especially on high-touch surfaces (e.g., door handles), paying special attention to parts, products, and shared equipment (e.g., tools, machinery, vehicles).
    9. Adopt protocols to clean and disinfect the facility in the event of a positive COVID-19 case in the workplace.
    10. Make cleaning supplies available to employees upon entry and at the worksite and provide time for employees to wash hands frequently or to use hand sanitizer.
    11. When an employee is identified with a confirmed case of COVID-19, within 24 hours, notify both:
      1. The local public health department, and
      2. Any co-workers, vendors, contractors, or customers who may have come into contact with the person with a confirmed case of COVID-19.
    12. Follow Executive Order 2020-36, and any executive orders that follow it, that prohibit discharging, disciplining, or otherwise retaliating against employees who stay home or who leave work when they are at particular risk of infecting others with COVID-19.
    13. Establish a response plan for dealing with a confirmed infection in the workplace, including protocols for sending employees home and for temporary closures of all or part of the worksite to allow for deep cleaning.
    14. Restrict business-related travel for employees to essential travel only.
    15. Encourage employees to use personal protective equipment (PPE) and hand sanitizer on public transportation.
    16. Promote remote work to the fullest extent possible.
    17. Adopt any additional infection-control measures that are reasonable in light of the work performed at the worksite and the rate of infection in the surrounding community.
  2. Under Executive Order 2020-92 Section 2, and any order that follows it, where Campus Den may be operating outdoors, it will:
    1. Prohibit gatherings of any size in which people cannot maintain six feet of distance from one another.
    2. Limit In-person interaction with clients and patrons to the maximum extent possible, and bar any such interaction in which people cannot maintain six feet of distance from one another.
    3. Provide and require the use of personal protective equipment (PPE) such as gloves, goggles, face shields, and face coverings, as appropriate for the activity being performed.
    4. Adopt protocols to limit the sharing of tools and equipment to the maximum extent possible and to ensure frequent and thorough cleaning and disinfection of tools, equipment, and frequently touched surfaces.
  3. Under Executive Order 2020-92 Section 4, and any order that follows it, Campus Den will ensure its manufacturing facilities will:
    1. Conduct a daily entry screening protocol for its employees, vendors, contractors, suppliers, and any other individuals entering the facility, including a questionnaire covering symptoms and suspected or confirmed exposure to people with possible COVID-19 infection, together with temperature screening as soon as no-touch thermometers can be obtained.
    2. Create a dedicated entry point(s) at its facility for daily screening as provided sub-provision (a) of this section, and ensure physical barriers are in place to prevent anyone from bypassing the screening.
    3. Suspend all non-essential in-person visits, including tours.
    4. Train employees on, at a minimum:
      1. Routes by which the virus causing COVID-19 is transmitted from person to person.
      2. Distance that the virus can travel in the air, as well as the time it remains viable in the air and on environmental surfaces.
      3. The use of personal protective equipment (PPE), including the proper steps for putting it on and taking it off.
    5. Reduce congestion in common spaces wherever practicable by imposing restrictions on common areas and break rooms, requiring individuals to sit at least six feet from one another.
    6. Implement rotational shift schedules where possible (e.g., increasing the number of shifts, alternating days or weeks) to reduce the number of employees in the facility at the same time.
    7. Stagger meal and break times, as well as start times at each entrance, where possible.
    8. Install temporary physical barriers, where practicable, between work stations and break room tables.
    9. Create protocols for minimizing personal contact upon delivery of materials to the facility.
    10. Adopt protocols to limit the sharing of tools and equipment to the maximum extent possible. COVID-19 PREPAREDNESS AND RESPONSE | Rev.1:6/2020
    11. Ensure there are sufficient hand-washing or hand-sanitizing stations at the worksite to enable easy access by employees, and discontinue use of hand dryers.
    12. Notify facility leaders and potentially exposed individuals upon identification of a positive case of COVID-19 in the facility, as well as maintain a central log for symptomatic employees or employees who received a positive test for COVID-19.
    13. Send potentially exposed individuals home upon identification of a positive case of COVID-19 in the facility.
    14. Require its employees to self-report to facility leaders as soon as possible after developing symptoms of COVID-19.
    15. Shut down areas of the manufacturing facility for cleaning and disinfection, as necessary, if an employee goes home because they are displaying symptoms of COVID-19.
  4. Under Executive Order 2020-92 Section 6, and any order that follows it, Campus Den will ensure its retail locations that are open for in-store sales will:
    1. Create communications materials for customers (e.g., signs or pamphlets) to inform them of changes to store practices and to explain the precautions the store is taking to prevent infection.
    2. Establish lines to regulate entry in accordance with subsection (c) of this section, with markings for patrons to enable them to stand at least six feet apart from one another while waiting. Campus Den will also implement alternatives to lines, including by allowing customers to wait in their cars for a text message or phone call, to enable social distancing and to accommodate seniors and those with disabilities.
    3. Adhere to the following restrictions:
      1. For stores of less than 50,000 square feet of customer floor space, limit the number of people in the store (including employees) to 25% of the total occupancy limits established by the State Fire Marshal or a local fire marshal.
      2. The director of the Department of Health and Human Services is authorized to issue an emergency order varying the capacity limits described in this subsection as necessary to protect the public health.
    4. Post signs at store entrance(s) instructing customers of their legal obligation to wear a face covering when inside the store.
    5. Post signs at store entrance(s) informing customers not to enter if they are or have recently been sick.
    6. Design spaces and store activities in a manner that encourages employees and customers to maintain six feet of distance from one another.
    7. Install physical barriers at checkout or other service points that require interaction, including plexiglass barriers, tape markers, or tables, as appropriate.
    8. Establish an enhanced cleaning and sanitizing protocol for high-touch areas like restrooms, credit-card machines, keypads, counters, shopping carts, and other surfaces.
    9. Train employees on:
      1. Appropriate cleaning procedures, including training for cashiers on cleaning between customers.
      2. How to manage symptomatic customers upon entry or in the store.
    10. Notify its employees if Campus Den learns that an individual (including a customer or supplier) with a confirmed case of COVID-19 has visited the store.
    11. Limit staffing to the minimum number necessary to operate.
  5. Under Executive Order 2020-92 Section 7, and any order that follows it, Campus Den will ensure its offices will:
    1. Assign dedicated entry point(s) for all employees to reduce congestion at the main entrance.
    2. Provide visual indicators of appropriate spacing for employees outside the building in case of congestion.
    3. Take steps to reduce entry congestion and to ensure the effectiveness of screening (e.g., by staggering start times, adopting a rotational schedule wherein only half of the employees are in the office at a particular time).
    4. Require face coverings in shared spaces, including during in-person meetings and in hallways.
    5. Increase distancing between employees by spreading out workspaces, staggering workspace usage, restricting non-essential common space (e.g., common areas or break rooms), providing visual cues to guide movement and activity (e.g., restricting elevator capacity with markings, locking conference rooms).
    6. Turn off water fountains.
    7. Prohibit social gatherings and meetings that do not allow for social distancing or that create unnecessary movement through the office.
    8. Provide disinfecting supplies and require employees wipe down their work stations at least twice daily.
    9. Post signs about the importance of personal hygiene. COVID-19 PREPAREDNESS AND RESPONSE | Rev.1:6/2020
    10. Disinfect high-touch surfaces in offices (e.g., whiteboard markers, restrooms, handles) and minimize shared items when possible (e.g., pens, remotes, whiteboards).
    11. Institute cleaning and communications protocols when employees are sent home with symptoms.
    12. Notify its employees if Campus Den learns that an individual (including a customer, supplier, vendor, or visitor) with a confirmed case of COVID-19 has visited the office.
    13. Suspend all non-essential visitors.
    14. Restrict all non-essential travel, including in-person conference events.
  6. Under Executive Order 2020-92 Section 9, and any order that follows it, Campus Den will maintain compliance records for the requirements set forth in Sections 1(c), (d), and (k).

PREPAREDNESS AND RESPONSE PLAN


DEFINITIONS

Symptoms of COVID-19

Infection with SARS-CoV-2, the virus that causes COVID-19, can cause illness ranging from mild to severe and, in some cases, can be fatal. Symptoms typically include fever, cough, and shortness of breath. Some people infected with the virus have reported experiencing other non-respiratory symptoms. Other people, referred to as asymptomatic cases, have experienced no symptoms at all.

According to the CDC, symptoms of COVID-19 may appear in as few as 2 days or as long as 14 days after exposure.

How COVID-19 Spreads

Although the first human cases of COVID-19 likely resulted from exposure to infected animals, infected people can spread SARS-CoV-2 to other people.

The virus is thought to spread mainly from person-to-person, including:

Between people who are in close contact with one another (within about 6 feet).

Through respiratory droplets produced when an infected person coughs or sneezes. These droplets can land in the mouths or noses of people who are nearby or possibly be inhaled into the lungs.

It may be possible that a person can get COVID-19 by touching a surface or object that has SARS-CoV-2 on it and then touching their own mouth, nose, or possibly their eyes, but this is not thought to be the primary way the virus spreads.

People are thought to be most contagious when they are most symptomatic (i.e., experiencing fever, cough, and/or shortness of breath). Some spread might be possible before people show symptoms; there have been reports of this type of asymptomatic transmission with this new coronavirus, but this is also not thought to be the main way the virus spreads.

Although the United States has implemented public health measures to limit the spread of the virus, it is likely that some person-to-person transmission will continue to occur.

The CDC website provides the latest information about COVID-19 transmission: www.cdc.gov/coronavirus/2019-ncov/about/transmission.html.

Assessment as Lower Exposure Risk (Caution)

As steps will be taken to provide means to its customers for non-contact shopping, Campus Den is assessed as having a lower exposure risk (caution). Campus Den will not require contact with people known to be, or suspected of being, infected with SARS-CoV-2 nor frequent close contact with (i.e., within 6 feet of) the general public. Workers in this category have minimal occupational contact with the public and other coworkers.


INFECTION CONTROL

Campus Den has implemented good hygiene and infection control practices, including:

  • Promoting frequent and thorough hand washing, including by providing workers, customers, and worksite visitors with a place to wash their hands. If soap and running water are not immediately available, Campus Den will provide alcohol-based hand rubs containing at least 60% alcohol.
  • Encouraging workers to stay home if they are sick.
  • Encouraging respiratory etiquette, including covering coughs and sneezes.
  • Provide customers and the public with tissues and trash receptacles.
  • Allowing, as position and necessity dictates, flexible worksites (e.g., telecommuting) and flexible work hours (e.g., staggered shifts), to increase the physical distance among employees and between employees and others if state and local health authorities recommend the use of social distancing strategies.
  • Discouraging workers from using other workers’ phones, desks, offices, or other work tools and equipment, when possible.
  • Maintaining regular housekeeping practices, including routine cleaning and disinfecting of surfaces, equipment, and other elements of the work environment. Campus Den will employ the use of Environmental Protection Agency (EPA)-approved disinfectant labels with claims against emerging viral pathogens and follow the manufacturer’s instructions for use of all cleaning and disinfection products (e.g., concentration, application method and contact time, PPE).

PERSONAL PROTECTIVE EQUIPMENT (PPE)

Campus Den will provide, encourage, enforce, and train its employees on the use of PPE to help prevent some exposures.

Examples of PPE include: gloves, goggles, face shields, face masks, and respiratory protection, when appropriate.

All types of PPE will be:

  • Selected based upon the hazard to the worker.
  • Properly fitted and periodically refitted, as applicable (e.g., respirators).
  • Consistently and properly worn when required.
  • Regularly inspected, maintained, and replaced, as necessary.
  • Properly removed, cleaned, and stored or disposed of, as applicable, to avoid contamination of self, others, or the environment.

IDENTIFICATION AND ISOLATION OF SUSPECTED OR CONFIRMED COVID-19 CASES

Prompt identification and isolation of potentially infectious individuals is a critical step in protecting workers, customers, visitors, and others at a worksite. As such Campus Den will:

  • Encourage its employees to self-monitor for signs and symptoms of COVID-19 if they suspect possible exposure.
  • Require that, should an employee fall sick or begin experiencing symptoms of COVID-19, the employee must report this information immediately to a designated worksite supervisor and Human Resources representative.
  • Require that employees who begin experiencing symptoms of COVID-19 while on the worksite be isolated to a room with closing doors until they can be retrieved from the worksite in the event that the employee is unable to extricate themselves of their own accord.
  • Restrict the number of personnel entering isolation rooms.
  • Protect workers in close contact with (i.e., within 6 feet of) a sick person or who have prolonged/repeated contact with such persons by using additional engineering and administrative controls, safe work practices, and PPE.
  • In the event that the incident results in a confirmed case of COVID-19, notify both the local public health department and any co-workers, contractors, suppliers, or customers who may have come into contact with the person with a confirmed case of COVID-19 within 24 hours.

WORKPLACE FLEXIBILITIES

In an effort to protect its employees Campus Den will:

  • Actively encourage sick employees to stay home.
  • Adjust sick leave policies to be flexible and consistent with public health guidance and that employees are aware of these policies.
  • Not require a healthcare provider’s note for employees who are sick with acute respiratory illness to validate their illness or to return to work, as healthcare provider offices and medical facilities may be extremely busy and not able to provide such documentation in a timely way.
  • Maintain flexible policies that permit employees to stay home to care for a sick family member.

REPORTING ON UNSAFE WORKING CONDITIONS

Should an employee of Campus Den identify any aspect of its working conditions as being unsafe, it is encouraged and required that the conditions be reported immediately to a designated worksite supervisor and Human Resources representative.


ANTI-RETALIATION

Under Executive Order 2020-36, and any executive orders that follow it, Campus Den will prohibit discharging, disciplining, or otherwise retaliating against employees who stay home or who leave work when they are at particular risk of infecting others with COVID-19.


WORKSITE SUPERVISOR DESIGNATIONS

The persons listed below have been designated to implement, monitor, and report on the COVID-19 control strategies developed under Executive Order No. 2020-91 subsection 1(a). Those designated will, in accordance with flexible and rotating shift polices, remain on-site at all times when employees are present on site. As necessary, an on-site employee may alternatively be designated to perform the supervisory role.

William Donnell bdonnell@campusden.com (810) 397-1362
Katie Economy keconomy@campusden.com (810) 397-1437
James Taylor jtaylor@campusden.com (810) 908-7961
Lindsay Yeary lyeary@campusden.com (810) 834-5462
Raymond Atherton ratherton@campusden.com (810) 836-6093
Aaron Trinkle atrinkle@campusden.com (810) 256-6376
Corey Johnson cjohnson@campusden.com (810) 964-2354